Probity Statement 2017/2018
The Nolan Committee’s Report (1996) published seven principles applicable to public spending bodies, five of which are particularly pertinent in the management of school finances:
These principles are adhered to, and governors act responsibly to prevent improprieties occurring in the operation of school finance procedures.
To ensure Tutshill C of E Primary School meets the five stated principles in the Nolan Committee report we:
- have a Finance Committee with clear Terms of Reference and a knowledgeable and experienced Chair
- ensure the statement of financial roles and responsibilities is updated and completed annually by the Governing Body
- review our Finance Policy annually and ensure clear limits are set for delegated authority
- conduct benchmarking activities, with information from the Department for Education, DfE, and Arbor taking into account recommendations from Gloucestershire County Council, GCC, audit and the schools’ internal annual audit
- maintain a Register of Interests and ensure declaration of interests are a standing item on every Full Governing Body meeting
- ensure there are adequate arrangements in place to safeguard against fraud and theft and ensure all staff are aware of whistleblowing procedures and reporting processes
- reconcile the School Fund account monthly in line with the Unofficial Funds manual of guidance policy adopted from GCC and provide GCC with a formal statement of account to show the accounts have been subject to a financial inspection by a qualified examiner/ auditor.
Reconciliations take place monthly by the School Business Manager and reports are monitored by the Finance Committee on a termly basis. Variances to budget are identified and explained and corrective action taken as necessary.
We typically operate with a reserve between 5% and 8% which is the recommended contingency level set by Gloucestershire County Council. The reserve for 2017/18 was higher than the recommended amount due to funds set aside for premises works which were unforeseeably delayed.
Pie Charts for Income and Expenditure
The pie charts below illustrate the school’s major sources of funding and expenditure.
Summary of Revenue Income
Local Authority, LA, Funds are funds delegated to the school by Gloucestershire County Council, GCC.
Reserve Income includes committed revenue balances and devolved formula capital balances. Committed revenue balances includes any revenue balances carried over from previous years as well as any unspent amounts of current year Pupil Premium funding and unspent amounts of school grants. Devolved Formula Capital balance includes any amounts rolled over from previous years.
Additional Grants includes funding from Primary PE and Sports grant and Universal Infant Free School Meal funding.
Pupil Premium income is inclusive of Pupil Premium Funding Plus and is funding received to support disadvantaged pupils to close the attainment gap between them and their peers.
Supply Insurance includes payment received from the school’s staff absence insurance schemes for both teachers and support staff.
Lettings Income is received from the hire of the school premises.
SEN income is funding outside the school’s budget share for High Needs provision.
Income from contributions to visits includes income from parental contributions requested by school for educational visits.
Capital Income is the capital grant allocated via the LA including funds for devolved formula capital and can be used for structural improvements to buildings, purchase of capital equipment and other long term improvement to the school estate.
Summary of Revenue Expenditure
Employee Salaries expenditure relates to salaries and wages of all teaching staff, supply staff, education support staff, premises staff and administrative staff. It includes gross pay as well as national insurance contributions, pension contributions, allowances and maternity pay. Indirect employee expenses and staff development and training along with agency supply staff are also included in this category.
Premises expenditure includes costs relating to building maintenance and improvement; grounds maintenance and improvement; cleaning and caretaking supplies; water and sewerage; energy and rates.
Resource expenditure includes learning resources including ICT learning resources and administrative supplies.
Professional Services - curriculum includes bought in professional services, consultancy and advice purchased from the LA or other 3rd party supplier. It also includes ICT consultancy services for the curriculum.
Professional Services – other includes bought in professional services, consultancy and advice purchased from the LA or external party for staff and governors relating to management; finance; legal; personnel and premises.
Catering Expenditure is a specific service grouping relating to the full cost of the catering service contract and the cost of providing free school meals.
Insurance costs relate to other insurance premiums including sums de delegated by the LA for centrally managed insurance schemes; premises related insurance and accident and public liability insurance. It also includes premiums paid to insurers for supply teacher cover.